Legal Recruiting Coordinator

Firm Name: 
Schiff Hardin LLP
Law Firm
Chicago, Illinois

We are seeking a Legal Recruiting Coordinator in our Chicago office to coordinate the summer associate program firm wide, assist with coordinating law student recruiting program, and provide support with lateral and entry-level attorney recruiting and integration. Working closely with and supporting the Chief Talent Officer, Chair of the Law Student Recruitment Committee (LSRC) and other LSRC members, Senior Legal Recruiting Manager, and Summer Program Committee primary responsibilities include the following:

• Coordinating all aspects of the summer program firm-wide, including communications internally and with summer associates, summer program budget, summer program calendar, orientation, social events, summer associate lunches, weekly summer program meetings, training, associate advisors and partner mentors, work with writing coach, work allocation program, summer associate photo/bio book, offices, computers and other IT issues, secretarial assignments, and compiling materials for mid-summer reviews and end-of-summer offer decision process. Maintaining hard copy and/or electronic personnel file for each summer associate.
• Assisting in all aspects of recruiting, including logistical support for the interview process, candidate document intake, scheduling interviews with Schiff lawyers firm-wide, and communicating interview schedule and materials internally and to interviewees. Organizing recruiting follow-up activities (dinners, lunches, office meetings) following offer.
• Entering applicants in viRecruit. Maintaining data integrity of applicant tracking systems and processes, including recruitment records, for affirmative action reporting purposes, fall recruiting reports, self-identification records, resumes, and candidate communications. Assisting with candidate communications and recruiting related reports, including the annual EEO report, as requested. Maintaining candidate files.
• Maintaining master LSRC calendar of all tasks and events occurring throughout the year; coordinating communication with LSRC and others within and outside the firm concerning same. Assisting with coordinating on-campus interviewing, law school recruiting events and receptions throughout the year.
• Maintaining law student recruiting report (tracks callback invitations, callback dates, offer decisions, etc.) and collecting callback evaluations for law student recruits and promptly distributes them to LSRC. Assisting with identifying items for agenda and preparing agenda/minutes and planning issues for LSRC meetings and the Committee’s overall work, in consultation with LSRC Chair.
• Cultivating and maintaining close relationships with candidates, colleagues, law school student groups, professional organizations, law schools’ career services and search firms.
• Performing other duties as assigned.

This is a highly visible position requiring excellent communication and interpersonal skills, good judgment, a professional demeanor, the ability to be discreet, and the ability to maintain confidentiality of all sensitive information. Must be service orientated and able to excel in interactions with diverse groups as well as a self-starter who has the ability and willingness to work independently, but who also fosters an inclusive, team-oriented work environment.


Experience working in large law firm is preferred as is a Bachelor degree from an accredited four-year college or university. Must be proficient with MS Word and Excel; be dependable, flexible, organized, efficient, proactive, responsive, detail-oriented, able to handle multiple tasks, and willing/flexible to work overtime as needed. Mobility to access common department files, equipment and work areas, and perform occasional lifting is required.

Schiff Hardin is committed to equal employment opportunity and diversity in the workplace. We maintain a policy of considering all qualified applicants for employment without regard to race, color, religion or creed, sex, gender, sexual orientation, gender identity or expression, age, citizenship status, order of protection status, national origin, ancestry, medical condition, genetic information, marital status, physical or mental disability, parental status, source of income, military or veteran status, unfavorable discharge from military service, or any other basis protected by federal, state or local law. We will consider qualified applicants with criminal histories in a manner consistent with the San Francisco Fair Chance Ordinance.

Equal Opportunity Employer, Minority/Female/Disabled/Vets/Sexual Orientation/Gender Identity.